School Policies & Procedures
- Acceptable Use Policy
- Appeal Procedures
- Athletic Policy
- Cash Payment Policy
- Child Protection Policy
- Code of Conduct for Students, Parents/Guardians, and Staff
- Reporting Violations of the Code of Conduct
- Conflict Resolution Procedures
- Discipline System
- Personal Information Protection
- Vancouver College Special Education Policy
- Student Record Policy
Students at Vancouver College are provided access to the Internet using the school’s Wide Area Network. The Internet allows our students to interact with hundreds of thousands of networks and computers. Within our school and libraries, the Internet and e-mail may be used by our students for educational purposes. There is no intent that students use Internet access from school computers for personal use. The Internet is similar to other student learning resources such as books, magazines, videos, CD-ROMs, and encyclopedias.
- Conditions and Rules for Use
- Network Etiquette
- For students using VC devices:
- Vandalism and Harassment
- Unacceptable Material
- Penalties for Improper Use
Vancouver College reserves the right to access, audit, and monitor use of all supplied Information Technology (IT) resources for non-compliance to this policy, without prior notice to the user. There is no expectation of privacy on behalf of the user with regard to information technology resources. It is a general policy that all computers used through the school’s network are to be used in a responsible, efficient, ethical, and legal manner. Failure to adhere to the policy and guidelines for the use of the network as described below will result in the revocation of access privileges.
Unacceptable uses of the network include, but are not limited to:
- Using the network for any illegal activity, including violation of copyright or other laws.
- Using the network in ways which violate school policies and behaviour standards.
- Using the network for financial or commercial gain.
- Degrading or disrupting equipment or system performance.
- Invading the privacy of other individuals by accessing and/or vandalizing their computerized data.
- Wasting technology resources, including bandwidth, file space, and printers by downloading music or video files, except for those identified as legitimate curriculum resources.
- Gaining unauthorized access to resources or entities.
- Using an account owned by other users with or without their permission.
- Posting personal communications, including photos of another person, without that other person’s consent.
- Giving one’s account and password information to other users.
All users are expected to abide by the generally accepted rules of network etiquette. These include, but are not limited to:
- Being polite in all of your communications to others.
- Using appropriate language.
- In all activities being compliant with municipal, provincial, federal, or international law.
- Maintaining the confidentiality of your personal address and phone numbers and those of students and colleagues.
- Using the network without disrupting the use of the network by others.
- Assuming that all communications and information accessible via the Internet are the private property of those who put it on the Internet.
Parents should note that although their sons’ internet activity will be monitored at school, once devices leave the Vancouver College campus, internet usage is not monitored by school administration.
As parents are the primary educators in the lives of their children, we strongly recommend that all parents monitor their son’s technology use and reinforce Acceptable Use Policy guidelines in their home.
Vandalism and harassment will result in cancellation of user privileges. Vandalism is defined as any malicious attempt to harm, modify, or destroy data of another user, the Internet or other networks that are connected to the Internet. This includes, but is not limited to, the uploading or creating of computer viruses. Harassment is defined as the persistent annoyance of another user or the interference of another user’s work. “Harassment” is further defined as any unwelcome behaviour, conduct or communication, directed at an individual that is offensive and/or annoying to that individual.
Because access to the Internet provides connections to other computer systems located all over the world, students (and parents) must understand that neither Vancouver College nor any staff member controls the content of the information available on these other systems. Some sites accessible via the Internet may contain material that is inappropriate for educational use in a K-12 setting, such as hate literature, pornography, and information related to immoral or illegal activities. Vancouver College does not condone the use of such materials and does not permit usage of such materials in the school environment. The school uses Internet filtering software in addition to teacher supervision to reduce the likelihood of students accessing inappropriate Internet sites. In the event a student inadvertently accesses an inappropriate Internet site, he must advise the supervising teacher of the inadvertent access.
At Vancouver College, parents, students, teachers, and support staff form an integral part of the Catholic Christian school community. The Administration, teachers, and parents must work closely together in the formation of their children according to the Gospel. To this end, parents are expected to be familiar with, accept, and support the philosophy and policies of the school.
From time to time, issues may arise where the concerned parties differ in their perspectives. In these cases both concerned parties are expected to work toward a resolution of the issue in a Catholic Christian manner, respecting each other’s point of view. All parties involved must maintain confidentiality with respect to all information surrounding the particular issue. For purposes of this policy, any reference to a number of days shall mean calendar Days.
Where differences of opinion and conflict continue to exist surrounding certain decisions made by the Administration or staff with respect to students, the following procedures will be followed:
The Appeals Committee will consist of:
Chair: President of Vancouver College
Members: One (1) Non-Staff Representative from each of:
- Legal Committee
- Human Resources Committee
- Education Committee
One (1) other member of the Board appointed by the Chair
An appeal can be heard by four (4) or more members of the Appeals Committee.
1. Before an appeal can be initiated, the complainant must first meet with the Principal and attempt to resolve the dispute.
2. If the dispute is not resolved, the complainant may initiate an appeal within five (5) school days of the complainant becoming aware of the decision to be appealed by: A. sending a written Notice of Appeal to the Chair of the Appeals Committee, care of Vancouver College office; and B. sending a copy of the Notice of Appeal to the Principal.
3. The Notice of Appeal shall state:
- If a student initiates the appeal, a copy of the Notice of Appeal will be sent to his parent/guardian.
- the name, address, grade, and homeroom placement of the student;
- the name, address, and phone number of the person(s) making the appeal;
- the decision which is being appealed;
- the date on which the student and/or parent/guardian bringing the appeal became aware of the decision;
- the name(s) of the persons who made the decision that is being appealed;
- the grounds for the appeal and the relief sought; and
- a summary of the steps taken by the student and/or parent/guardian to resolve the matter.
4. If a student initiates the appeal, a copy of the Notice of Appeal will be sent to his parent/guardian.
1. Within five (5) days of receipt of a Notice of Appeal, the Chair of the Appeals Committee will request a written response from the Principal. The Principal’s report will be delivered to the Appeals Committee forthwith. After receiving the Principal’s report, the Committee may request further information from the Principal. At all times the Principal must be diligent and mindful of protecting the privacy of witnesses and victims.
2. The Appeals Committee will make the Principal’s report available to the appellant.
3. The Appeals Committee will convene to receive oral and written submissions with supporting documentation from the Principal and appellant.
4. The Appeals Committee, after convening to hear submissions, shall make a decision as soon as possible but no later than five (5) days after and shall promptly give notice of its decision, in writing, to the appellant, the Principal, and any other interested party the Committee deems appropriate.
5. In making its decision, the Appeals Committee may give primary consideration to the education, health, or safety of the collective student body.
6. The decision of the Appeals Committee shall be final and binding.
7. The Appeals Committee may refuse to hear an appeal where:
- the appeal has not been initiated five (5) days of the date on which the complainant became aware of the decision being appealed;
- the appellant has refused or neglected to discuss with the Principal the decision being appealed; or
- the Appeals Committee determines that the decision being appealed does not provide a basis for appeal.
8. The Appeals Committee may, in exceptional circumstances, consider an appeal notwithstanding any defect in form or other technical irregularity.
9. In exceptional circumstance (such as concerns as to whether the process was fairly adjudicated or policy and procedures were not followed correctly in conducting the appeal), after the Appeals Committee makes its decision, the appellant may request an Independent School Ombudsperson to review the appeal. In the event the Ombudsperson concludes that the process was conducted unfairly or that policy and procedures were not followed, the Ombudsperson may instruct the Appeal Committee to conduct the process again. The names and contact information of the current Independent School Ombudsperson shall be obtained from Vancouver College.
When Vancouver College was founded by Brother Lannon in 1922, it was advertised that “due attention will be paid to physical development.” From that beginning, Vancouver College has developed an athletic tradition so firm that it is most frequently referred to as “a heritage.”
Our mission as teachers and coaches at Vancouver College is to assist parents in the development “of the whole child.” We believe the Athletic Program is a significant part of the school and vital in meeting the objective stated above. The Athletic Program must reflect the Essential Elements and the Gospel values that are crucial and integral to the operation of Vancouver College. We seek to glorify God by using our talents to the fullest.
The purpose of this policy is to guide staff, students, and parents in their participation in the Vancouver College Athletic Program and to assist in the development and well-being of all participants. This policy cannot cover all the circumstances that may arise in the operation of an Athletic Program and is not intended to be a substitute for the application of Christian principles and common sense in the operation of the program.
Clearly, participation in the Athletic Program is a privilege for students, parents, and coaches and not a right. Thus along with that privilege, participants – students, coaches, and parents – must accept several responsibilities that are articulated in this policy.
Ultimately, all expectations outlined hereafter are intended to provide for all an environment in which the growth and wellness of all participants are safeguarded.
The philosophy of the Athletic Program at Vancouver College is rooted in two of the Essential Elements of an Edmund Rice Christian Brother Education at Vancouver College:
- Celebrate the Value and Dignity of Each Person and Nurture the Development of the Whole Person
- Pursue Excellence in All Its Endeavours
The Athletic Program at Vancouver College seeks to provide a wide range of athletic activities for boys between Grade 8 and 12 so that the highest possible numbers of students have an opportunity to compete and experience a quality athletic experience.
Vancouver College strives for excellence in its Athletic Programs, providing opportunities for individual and for teams to achieve at a level consistent with their God-given gifts. An underlying philosophy of the Athletic Program is a desire that programs be developed and maintained in order to provide opportunities for all youth to develop ideals of sportsmanship, ethical conduct, and fair play. To achieve this goal, it is the expectation that these values be modeled by coaches and parents.
The ultimate objectives of the Athletic Program at Vancouver College are:
- To develop the character of the athlete by teaching sportsmanship, cooperation, responsibility, and respect for authority.
- To encourage and promote skill development, fitness, wellness, and healthy lifestyles.
- To help students develop life skills such as courage, commitment, honesty, humility, discipline, teamwork, and fair play.
- To help students develop a strong work ethic and sense of commitment.
- To help students experience the full joy of preparation and participation in athletic competition.
- To help students pursue post-secondary athletic opportunities.
- To help the student body develop a vibrant school spirit.
- To develop and enhance the sense of community and kinship at Vancouver College.
- A. Program Offerings
- B. Team Selection
- C. Participation
- D. Playing Time
- E. Multi-Sport Athlete/Out-of-Season Training
- F. Program Appraisal
- G. Recruiting
- H. Code of Conduct
- I. Lettermen's Membership Criteria
Prior to the commencement of each school year, the Principal in consultation with the Athletic Director, staff, and community will determine which sports will be offered at the school. The following athletic opportunities are usually offered at Vancouver College:
Staff, students, or parents who wish to add a sport to the Program should submit a proposal in writing to the Principal. The Principal, in consultation with the Athletic Director and staff, will make the final decision on the addition or deletion of athletic teams.
- All students participating in the program must adhere to the eligibility requirements as outlined by BC High School Sports under Section V of the “Competitive Rules and Regulations” available online at www.bcschoolsports.ca.
- A team will be selected through a fair and impartial evaluation conducted by coaching staff. Tryout times and team selection criteria will be clearly stated and announced. In most instances, final selections for a team are not to be made before the third practice at all levels of play. Students who feel they have not been given a reasonable opportunity to make the team are to approach the Head Coach to request additional opportunity to demonstrate their strengths.
- The number of students selected to any one team is dependent upon the availability of resources and the number of team members needed as determined by the Head Coach and the Athletic Director.
- Students are encouraged to play at appropriate grade level teams where they exist. Decisions regarding students playing above grade level should be made by the Head Coach of the sport after consultation with the coaching staff of the sport involved, the athlete, his parents, Athletic Director, and Principal.
- Prior membership on a team or participation in any other facet of the school program will have no bearing on the final selection process.
- Students must be considered to be “in good standing” with respect to his performance in school to earn the right to participate on a school team. The Administration, in consultation with staff and coaches, shall determine whether a student is “in good standing.” With respect to his performance as a member of a team, the coach shall determine whether the student is “in good standing” and has earned a right to represent the school.
- Students who are suspended from school are not permitted to participate in any school related activity for the duration of the suspension.
- Students absent from school are not permitted to participate in any activity, practice session, or competition on that day. If there are special circumstances surrounding the absence(s), a request to participate may be made to the Administration.
- Students are expected to attend all practice sessions unless absent due to illness or other reasons excused by the Coach. If a student will be absent from a practice prior notification from a parent is required. Practices are essential for proper conditioning, improvement of technique, and development of the whole team.
- At all levels it is the coach’s responsibility to determine who will play and how much they play in game competition. Students and parents should fully understand that by joining a team, they are accepting the pleasures and benefits of participating as well as the responsibility and commitment to fill a meaningful role on the team.
- Grade 8, Grade 9, and Junior Varsity are more developmental in nature. An athlete who attends practice regularly, works consistently, and displays a positive attitude, can expect to play an appropriate amount of time over the course of the season, dependent upon a variety of circumstances including skill level, commitment, attitude, and the best interest of the team. The amount of playing time is to be determined by the coach as the season progresses and it would be expected that in year-end tournaments or championship games, coaches may choose to substitute more sparingly.
- Coaches of team sports will communicate with parents to discuss their practices regarding playing time. It is expected that each coach would develop a meaningful role for each team member that provides an opportunity for each student athlete to learn and grow.
- Varsity athletic activities have a higher focus on competition. It is expected that each student athlete will play in game situations as much as is practical depending upon ability, game situation, relative importance of the competition, grade level, and other factors determined by the coaches. It is expected that each coach would develop a meaningful role for each team member that provides an opportunity for each student athlete to learn and grow.
Consistent with the Essential Elements and the “development of the whole person”, student-athletes should be encouraged to participate in a variety of school athletic activities, wherever possible. Students are not allowed to participate in more than one sport per season (fall, winter, spring) without prior approval of the Athletic Director or Administration.
To ensure excellence, some sports, particularly at the school Varsity level, have vigorous out-of-season training schedules. In the case of multi-sport athletes, in-season sports have priority over athletes who are also involved in out-of-season training in another sport. Coaches should communicate with each other and with parents and athletes to ensure that conflicts are kept to a minimum. In season coaches shall receive priority consideration for utilization of facilities.
Out-of-season coaches need to be mindful of balance (God, family, and academics) for student-athletes as well as their full commitment to in-season sports while scheduling out-of-season training.
All Athletic Programs will be appraised regularly by the Administration and the Athletic Director to provide direct, systematic feedback to coaches, affirming the good work and providing opportunities to improve programs. As part of the appraisal, information will be gathered from student-athletes and parents.
BC High School Sports defines recruiting as follows:
“B1.14.1 Definition: Recruiting is defined as a representative of a school, either directly or through another party, encouraging a student to attend a school other than that in whose catchment area he or she resides, for the purpose of being involved in extracurricular sport. The school representative could be a teacher, administrator, school district employee, school employee, student, parent, alumnus or any person representing themselves as a school contact.”
Any coach or representatives as defined above should not approach any parent or student regarding athletic opportunities for student-athletes at Vancouver College except if the student is currently in Grade 7 at a neighbourhood Catholic Elementary School. If an athlete or parent approaches a coach regarding athletic opportunities at Vancouver College, the parent or athlete should be directed immediately to an Administrator, Registrar, or Student Service regarding application and admission procedures.
- To conduct themselves within Catholic Christian values.
- To be punctual and prepared for all practices and games.
- To achieve to their potential academic standards and to be responsible for class work missed for game or tournament participation.
- To represent Vancouver College at all times in a dignified and positive fashion.
- To be dedicated to their team and team mates. Athletes choosing to play an additional sport outside of the school during the same season are expected to honour the school’s practice and game schedule. Students who are not able to make a solid commitment to attend school practices and games regularly should not try out for a team. Students need to communicate particular situations to the coach as the situations arise.
- To initiate dialogue with the coach if concerns regarding one’s role on the team arise. This dialogue should be initiated during the school day, away from the practice venue.
- To take pride in striving to improve skills and knowledge every day.
- To place primary commitments to God, family, and academics.
- To treat officials and opponents with honour and respect.
- Although membership on a team is voluntary, the athlete should make every effort to fulfill his commitment to the team and finish the season.
- To model Christ-like leadership.
- To convey personal expectations, within the scope of this policy, to parents and student-athletes regarding schedule of practices, try-outs, and playing time.
- To establish effective communication between coach and parents.
- To take appropriate action on concerns brought forth by student-athletes or parents by reporting to the Athletic Director and the Principal.
- To ensure all student-athletes are nurtured into a role where they have the opportunity to learn and grow.
- To understand and to effectively teach the fundamental skills and fitness requirements of the sport.
- To use positive coaching techniques and respectful language when giving feedback to an athlete.
- To display confidence in the honesty and integrity of opponents and officials.
- To instill a desire in all student-athletes to compete honestly and exercise fair play.
- Respect and encourage an athlete’s commitment to God, family, and academics.
1. To exhibit Christ-like behaviour by positively supporting and encouraging teams.
2. To respect decisions made by officials and coaches.
3. To refrain from attempting to coach student- athletes from the stands.
4. To utilize the following protocol to address concerns or issues with a coach:
i. Encourage your son to approach the coach.
ii. If the issue remains unresolved approach the coach yourself during the school day away from the practice or game sites.
iii. If still unresolved, the issue should be referred to the Athletic Director.
iv. If still unresolved, the issue should be referred to the Principal, who will make the final decision on any parental concern.
5. To assist students in achieving and maintaining a healthy lifestyle by promoting a balance among academic, athletic, spiritual, and personal goals.
The Lettermen Association is a membership-based society comprising student athletes in Grades 10-12, who:
- have participated and excelled in recognized, inter-school sports;
- contributed significantly to the athletic program at Vancouver College; and,
- are willing to be of service to the Vancouver College community and others.
Junior Varsity Letter
A Grade 10 student athlete:
- Who has competed on sports teams during his Grade 9 and 10 years and has earned at least 100 points from these sports. The athlete must have participated in at least one sport in Grade 10 and has been recommended by the coaches.
- He may accumulate points towards a Varsity letter if he has been involved in Varsity sports and has exhibited true excellence, however he must wait until his Grade 11/12 year to apply and receive his Varsity letter.
- Points earned for Junior Varsity letters over and above the 100 points required may not be carried forward except with the approval of the Athletic Director.
A Grade 11/12 student athlete:
- Who has competed on sports teams at the Varsity level during his Grade 11 or 12 years and has earned at least 100 points from these sports.
- A Varsity letter may be awarded at the beginning of a Grade 12 year to any athlete graduating that year upon approval of his coach.
- The athlete must be a citizen in good standing.
- Managers will be awarded letters based on their grade level, not on the grade level of the teams with which they are involved.
- The same criteria will be used as is set out for the players. This means that for a manager to earn credit for a letter, he must show true commitment and dedication towards the sport(s) he manages.
- Managers in good standing may earn 50% of the points awarded to players of the sport.
Student Athletes participating in winter or spring sports may be eligible for early application and be awarded a Letter upon recognition of his coach.
Only Varsity Lettermen may receive Sports Pins. A gold sports pin signifies the re-lettering of a varsity letter after the initial award.
A gold star is awarded to a Letterman based on his sport’s criteria. A Letterman may be eligible for the following reasons: Team Captain, won Provincial Championship, received a league or provincial All Star Award, set a record at a competition, etc.
Vancouver College will not accept cash payments in excess of $2,000.00 in a single transaction and will not accept multiple payments over a short period of time for any purpose. Additionally, any cash payment in excess of $2,000.00 will require the School to verify the identity of the individual making the payment and the source of the payment. All parents and guardians should be encouraged to pay tuition, deposits, and supplemental fees through an alternative payment method.
- Section 1: Vancouver College Mission & Vision
- Section 2: Hiring Policy & Procedures
- Section 3: Parent & Other Volunteers
- Section 4: Code of Conduct for Students, Staff, and Parents
- Section 5: Athletics
- Section 6: Overnight Field Trips/Excursions
- Section 7: Responding to Student Abuse/Neglect
- Section 8: Personal & Professional Boundaries
- Section 9: Staff Training
1.1 Vancouver College: A Faith and Learning Community
At Vancouver College we challenge ourselves to graduate young men of ‘faith and learning’. We are an educational community based on the Gospels of Jesus in the charism of Edmund Rice. Edmund Rice was an Irish businessman who used his considerable wealth to begin a system of schools and a Religious Order that would be in relationship with the poor of society in such a way as to help them break the cycle of their poverty. Our ultimate goal is to graduate young men with a Social Conscience, with a practical Catholic Christian faith and with skills to live in society and for the good of society.
1.2 Vancouver College Mission Statement
Vancouver College is a Catholic faith and learning community educating young men from diverse backgrounds in the tradition of Blessed Edmund Rice. Through its commitment to the Essential Elements of an Edmund Rice Christian Brother Education and being at one with the mission of the Church, Vancouver College focuses on the formation of the whole person, mind, body and soul, preparing students for lives dedicated to excellence,
leadership, and service to Church and community.
2.1 Criminal Records Check Process
All persons hired at Vancouver College go through an extensive interview process and an extensive reference check. A Criminal Record Check must also be successfully completed before an offer of employment can be accepted and the employee becomes a member of the Vancouver College community. The reports of all of these Criminal Record Checks are kept on file. Teachers who are members of the Teacher Regulation Branch or members of the Independent Teachers Association have their Criminal Record Check performed by the college associated with each of the groups.
All other staff not covered under the Teacher Regulation Branch have their Criminal Records Checks completed by the Director of Finance and Facilities Management of Vancouver College. Vancouver College is registered with Ministry of Public Safety and Solicitor General under their Criminal Records Review Act. A Consent to a Criminal Record Check (Appendix 1.) is completed by all non-teaching staff. The Consent is returned to the Director of Finance and Facilities Management who submits the Consent to the Provincial Government. A completed Criminal Records check is then returned by the Government directly to the Principal. Vancouver College files all Criminal Records Checks. Vancouver College handles this information with great care and maintains strict confidentiality and privacy for the individuals involved.
2.2 Interview Process
The interview process would see two or more members of the Administration Team as well as faculty or staff members comprise the interview committee. Vancouver College actively recruits the best candidates and also maintains a list of “potential” new hires should openings occur in the future.
2.3 Job Expectation
All new employees are given a comprehensive review of job expectations in their interview and all employees are held to the high standards of behaviour dictated by the faith and learning community of Vancouver College. Employees who are not meeting the required standards would be put on a formal evaluation and support would be given to them so that they could improve in the areas of deficiency. Should improvement not occur, the employee’s year to year contract would not be renewed.
Vancouver College is an inclusive community that requires all of its parents and other volunteers to promote the well being of the school by volunteering their time and talent to support the education of the boys at Vancouver College. In any volunteer activity involving the students of Vancouver College, the parents and other volunteers are under the immediate supervision of the classroom teacher. Parent and other volunteers are not covered under the Criminal Records Review Act. However, Vancouver College will complete background/criminal records checks on all parent and other volunteers for the parent or other volunteer who would be in the school or on school activities on an unsupervised basis.
The Code of Conduct for Students, Staff, and Parents & Guardians is available for all students, staff and parents. To ensure the document is reviewed by all parties, it forms part of the registration process at Vancouver College. Students and Parents are required to sign the registration form indicating that they “have read, understand, and agree to abide by the policies, values, and vision” of the Code of Conduct. Each staff is required to sign annually for receipt of this Employee Policy Manual and the Code of Conduct forms part of this Manual.
All Coaches, whether staff or volunteers, are required to complete a background/criminal records check. All Coaches, whether staff or volunteers are also required to sign a Coach’s Code of Conduct.
Coach’s Code of Conduct
- To model Christ-like leadership.
- To convey personal expectations, within the scope of this policy to parents and student-athletes regarding schedule of practice, try-outs and playing time.
- To establish effective communication between coach and parents.
- To take appropriate action on concerns brought forth by student-athletes or parents by reporting to the Athletic Director and the Principal.
- To ensure all student-athletes are nurtured into a role where they have the opportunity to learn and grow.
- To understand and to effectively teach the fundamental skills and fitness requirement of the sport.
- To use positive coaching techniques and respectful language when giving feedback to an athlete.
- To display confidence in the honesty and integrity of opponents and officials.
- To install a desire in all student-athletes to compete honestly and exercise fair play.
- Respect and encourage an athlete’s commitment to God, family and academics.
Vancouver College recognizes that activities and events for students outside the regular classroom instruction programs are a valuable part of education. The Administration supports extracurricular activities that are properly planned, conducted in a safe environment and appropriate for the students’ age groups.
OVERNIGHT FIELD TRIP
This is defined as learning activities that require students to be away from home for at least one night, normally to participate in a learning activity away from campus.
SUPERVISION OF STUDENTS
The Board requires all field trips must maintain a student/supervisor ratio as per the level of risk involved, nature of the activity, and age of students.
Teachers planning any field trip must first complete an Application for Learning Activities Outside the School and submit it to the Principal for Approval. Once Approval has been received, staff must notify parents and students regarding all details of the trip and distribute the appropriate Parent Waiver forms. All participants will be required to submit a complete Parent Waiver form before they are able to participate in the field trip.
Vancouver College recognizes that every student has a right to a life free of abuse, neglect and violence. Child abuse is a serious societal issue. Its impact can last a lifetime and extend to future generations. Understanding child abuse and neglect is vital for all staff and administrators at Vancouver College. Knowing how to respond to any disclosure of abuse or neglect is critical.
Vancouver College prohibits and will not condone any form of child abuse, neglect or violence. All personnel at Vancouver College will comply with child protection legislation as outlined in the Child, Family and Community Service Act of B.C. and the B.C. Handbook for Action on Child Abuse and Neglect (January 2016).
School personnel will report suspected child abuse, neglect or violence immediately.
Everyone who has a reason to believe that a child has been or is likely to be physically harmed, sexually abused or exploited, or neglected by a parent, or otherwise in need of protection as set out in Section 13 of the Child, Family and Community Service Act (as detailed below) is legally responsible under Section 14 (as detailed below) of that Act to report promptly to a social worker. School personnel, who are uncertain about the duty to report, will consult with the Principal, or appointed alternate school officer, who can discuss the options and course of action.
School personnel will inform the principal (or appointed alternate school official such as the President or an Assistant Principal in the event that the principal is the alleged offender) as soon as possible.
School personnel will co-operate with the resulting investigation.
School personnel, through our Student Services Department, will support students who have experienced child abuse, neglect or violence.
School personnel will safeguard the privacy and dignity of the student and share information regarding any allegation of child abuse, neglect or violence only with those persons who have a legitimate reason for receiving the information (i.e. social worker, the policy, the principal). Personnel will recognize that improper disclosure of information may prejudice the child protection investigation or other related investigations.
Suspected Child Abuse - Statutory Reporting Obligations
In British Columbia, Section 14 of the Child, Family and Community Service Act (which came into force on January 29, 1996) and the B.C. Handbook for Action on Child Abuse and Neglect (January 2016) outline staff duties to report when there is reason to believe a child needs protection.
The Act requires that any person who has reasonable grounds to believe that a child has been abused by a family member, staff member, volunteer or others must report those suspicions to the appropriate official with the Ministry for Children and Families.
Sections 13 and 14 of the Child, Family and Community Service Act are reproduced here for information.
When protection is needed:
13 (1) A child needs protection in the following circumstances:
(a) if the child has been, or is likely to be, physically harmed by the child’s parent;
(b) if the child has been, or is likely to be, sexually abused or exploited by the child’s parent;
(c) if the child has been, or is likely to be, physically harmed, sexually abused or sexually exploited by another person and if the child’s parent is unwilling or unable to protect the child;
(d) if the child has been, or is likely to be, physically harmed because of neglect by the child’s parent;
(e) if the child is emotionally harmed by
(i) the parent’s conduct, or
(ii) living in a situation where there is domestic violence by or towards a person with whom the child resides;
(f) if the child is deprived of necessary health care;
(g) if the child’s development is likely to be seriously impaired by a treatable condition and the child’s parent refuses to provide or consent to treatment;
(h) if the child’s parent is unable or unwilling to care for the child and has not made adequate provision for the child’s care;
(i) if the child is or has been absent from home in circumstances that endanger the child’s safety or well-being;
(j) if the child’s parent is dead and adequate provision has not been made for the child’s care;
(k) if the child has been abandoned and adequate provision has not been made for the child’s care;
(l) if the child is in the care of a director or another person by agreement and the child’s parent is unwilling or unable to resume care when the agreement is no longer in force.
(1.1) For the purpose of subsection (1) (b) and (c) but without limiting the meaning of
“sexually abused” or “sexually exploited”, a child has been or is likely to be sexually abused or sexually exploited if the child has been, or is likely to be,
(a) encouraged or helped to engage in prostitution, or
(b) coerced or inveigled into engaging in prostitution.
(1.2) For the purpose of subsection (1) (a) and (c) but without limiting the circumstances that may increase the likelihood of physical harm to a child, the likelihood of physical harm to a child increases when the child is living in a situation where there is domestic violence by or towards a person with whom the child resides.
(2) For the purpose of subsection (1) (e), a child is emotionally harmed if the child demonstrates severe
(c) withdrawal, or
(d) self-destructive or aggressive behaviour.
Duty to report need for protection
14 (1) A person who has reason to believe that a child needs protection under section 13 must promptly report the matter to a director or a person designated by a director.
(2) Subsection (1) applies even if the information on which the belief is based
(a) is privileged, except as a result of a solicitor-client relationship, or
(b) is confidential and its disclosure is prohibited under another Act.
(3) A person who contravenes subsection (1) commits an offense.
(4) A person who knowingly reports to a director, or a person designated by a director, false information that a child needs protection commits an offense.
(5) No action for damages may be brought against a person for reporting information under this section unless the person knowingly reported false information.
(6) A person who commits an offense under this section is liable to a fine of up to $10 000 or to imprisonment for up to 6 months, or to both.
(7) The limitation period governing the commencement of a proceeding under the Offense Act does not apply to a proceeding relating to an offense under this section.
Suspected Child Abuse - Additional Reporting Obligations
Every staff member shall, forthwith upon:
- making a report under Section 14 of the Child, Family and Community Services Act and as outlined in the B.C. Handbook for Action on Child Abuse and Neglect (January 2016), or
- becoming aware of any suspected or alleged sexual or physical abuse of a student by a staff member (no matter how false or frivolous or unjustified the circumstances may appear), immediately report the same to the Principal (Appointed School Official) or an Assistant Principal (Alternate Appointed School Official). Forthwith upon the Principal or an Assistant Principal receiving any report under this Section, such person shall immediately report the same to the President who will then report to the Chairperson of the Board of Directors. In this Section “abuse” includes any physical or sexual abuse, corporal punishment or undue physical restraint or unwelcome touching or touching of a student where not reasonably warranted or appropriate. Nothing in this section shall relieve any staff member from any obligation to make a report under the Child, Family and Community Services Act.
How to Handle Disclosures
When a child or adolescent decides to get help by telling someone that they are being abused it is called a DISCLOSURE. This is a very frightening but courageous step. By telling they stop the secret. What do you say to a child who is telling you about his/her own abuse or that of a friend? What should you DO? What should you NOT do?
- Listen: Take the time to HEAR what the child has to say, no matter how busy you are.
- Believe: Tell them you believe them and you will do whatever you can to get them help.
- Reassure the Child: Say that you are sorry this has happened and tell them “It is not your fault”.
- Report: Phone the correct authorities and say you want to make a report. In British Columbia, dial 0, ask for Zenith 1-2-3-4.
- Take care of yourself: It is difficult to listen to a disclosure and make a report.
- React with shock, horror or disbelief -even though you might feel like it.
- Promise to keep it a secret -you are legally obligated to report if you have reasonable grounds to believe that a child is in need of protection.
- Say that “everything will be fine now” - it may not be fine for some time. There are often many problems to resolve.
- Assume that the child hates the abuser - there may be very conflicting feelings, especially if the offender is a parent or relative.
- Put the responsibility for reporting onto someone else - they may not do it.
- “Interview” the child - the matter may go to court, so it is important that questioning be done by social workers, police and/or lawyers who are familiar with the law.
It is important to keep a record of indicators, behaviours, dates, times and the people involved.
The employees of Vancouver College have the responsibility to provide a teaching and learning environment that is consistent with the faith values and teachings of the Catholic Church. All employees of Vancouver College who work with students are in positions of trust and depending upon their position, some degree of authority. The relationship between employee and student must be one of professionalism co-operation, understanding, assistance and mutual respect. This atmosphere must foster the moral, emotional and social development of students, as well as their intellectual development.
Vancouver College employees are required to ensure that a professional relationship exists between them and students at all times, both inside and outside of the school. Teachers in particular are held to a higher standard of personal and moral deportment in order to serve as Catholic role model for students. Teachers are expected to establish and maintain learning environments where students feel physically, psychologically, socially and emotionally safe.
All Vancouver College employees are bound by standards of conduct expected of a caring, knowledgeable, reasonable and responsible adult who is entrusted with the custody and care of students.
It is completely inappropriate and totally unacceptable for any employee of Vancouver College, particularly one who is in a position of trust with authority over students to develop an intimate personal relationship with a student or school age person that is physical, emotional or social in nature.
All communication with a student(s), by any employee in person, by telephone, fax, e-mail, Facebook, or any other method must reflect the employee’s position of trust and authority as well as the employee’s role as a teacher or support staff member.
Communication and association with students outside of school hours or school activities (e.g. extra-curricular) should be minimized and must, at all times reflect the employee’s position of trust and authority.
Inappropriate conduct by employees with students is subject to discipline up to and including termination.
The Administration will cooperate fully with the police in the investigation of any matter that could be suspected of being inappropriate or criminal behaviour.
The following are examples of boundary violations:
1. Meeting with an individual student behind closed doors or without the opportunity for observation by other adults. Vancouver College has worked to ensure that there is a window in each door of all areas where teachers may meet with students.
2. Using sexual innuendo or inappropriate language and/or material with students;
3. Touching a student without a valid reason, e.g.
- Kissing a student or allowing him or her to kiss you;
- Lengthy hugs or forceful frontal hugs;
- Cuddling or tickling;
- Piggy back rides;
- Having a student sitting on your lap;
- Stroking a student’s hair;
4. Holding conversations of a personal nature or having contact with students via written or electronic methods outside of a professional/educational context;
5. Allowing students to become overly friendly or familiar with you. Students should never call teachers by their first names;
6. Visiting students in their homes unless their parents are present;
7. Inviting students to your home;
8. Taking the role of surrogate parent with a student;
9. Criticizing a student’s parent to the student;
10. Giving a student your home phone number or cell number without the permission and knowledge of the Principal;
11. Communication with students from your home e-mail address;
12, Hiring students to volunteer or work in your home or business;
13. Texting or online communication with students on the adult’s personal e-mail or being “friends” on a social network site;
14. Sharing or soliciting personal information without a valid reason;
15. Asking students to keep secrets;
16. Attending parties or socializing with students without permission of school administration and/or parents;
17. Inviting a student or students to the teacher’s home without appropriate supervision and parental consent;
18. Drinking or being under the influence of alcohol and or drugs while supervising students/offering alcohol to students;
19. Driving an individual student (except in an emergency).
The following are examples of acting within personal and professional boundaries:
1. Communicating class assignments on school e-mail;
2. Appropriate physical contact, e.g.
- Restraining a student from physically harming self or others;
- Affirming a student with a pat on the shoulder or back;
- Placing a hand gently on the student’s hand or forearm
- Brief hugs
3. Requesting necessary student medical information
4. Sharing information (with family consent) about a death for the purpose of supporting the bereaved student;
5. Respecting confidentiality;
6. Discouraging gossip;
7. Attending school-sponsored graduation events;
8. Accepting an invitation to a family dinner or an out of school activity such as a concert, recital or sporting event.
The following are examples of behaviour that reduces the potential for real or perceived boundary violations:
- Maintaining an “open-door” policy when alone in a room with a student. Vancouver College has worked to ensure that there is a window in each door of all areas where teachers may meet with students;
- Having more than one employee/adult present whenever possible;
- Not being alone with a student (whenever feasible);
- Discouraging inappropriate student conversation;
- Wearing appropriate and modest attire and ensuring that students dress according to the dress-code.
All real or perceived boundary violations must be disclosed immediately. Depending on the nature of the violation, disclosure may involve:
- Reminding a student or colleague about the real or perceived inappropriateness of their actions;
- Reporting the violation to the Principal, or the Assistant Principal;
- Reporting suspected child abuse to the BC Ministry of Children and Families;
- Reporting suspected criminal activity to the police
At the beginning of each school year, Vancouver College Administration will review with all school personnel the following documents.
- Vancouver College Limited Child Protection Policy
- BC Handbook for Action on Child Abuse and Neglect (BC Ministry of Children and Family Development)
- Responding to Child Welfare Concerns (BC Ministry of Children and Family Development)
- Supporting our Students: A Guide for Independent School Personnel Responding to Child Abuse (Office of the Inspector of Independent Schools BC)
- Vancouver College Employee Policy Manual
- In addition, Vancouver College Administration will endeavour to provide school wide Professional Development on child protection on an annual basis.
A code of conduct espouses the values and vision of a school in which relationships are conducted in a respectful and dignified manner. Vancouver College shares the
responsibilities with parents to develop students’ personal and social skills to inculcate these values and achieve this vision. As part of the Catholic Community at Vancouver College, we, the students, staff and parents, are expected to conduct all our relationships so that our actions will reflect the following Catholic Christian centred values and beliefs:
- Hope and Confidence
- Individuality and Community
- Understanding and Forgiveness
- Achievement and Celebration
- Honesty and Integrity
- Humility and Gratitude
- Responsibility and Cooperation
- Caring and Compassion
- Enthusiasm and Dedication
- Respect and Harmony
- Faithfulness and Reverence
As a consequence of this, each person in the Vancouver College Community:
- Has the responsibility to participate in creating and maintaining a safe, positive faith and learning environment.
- Has a right to be emotionally and physically safe while at school, while going to and from school, and while attending any school function.
- Has a right to know that his personal belongings are safe and will not be interfered with.
- Is expected to proclaim gospel values which affirm the dignity of all persons and promotes the achievement of peace in our community.
- Has a right to expect that all in the community will participate in creating a safe, positive faith and learning community.
- OLWEUS Anti-Bullying: Building a Social Community
- Responsibility of Students
- Responsibility of Parents
- Responsibility of Staff
To promote the sense of community, Vancouver College embraces the OLWEUS Anti-Bullying Program from K-12 and trains staff according to the program. As required by the Ministry of Education, the school has an appointed Safe Schools Coordinator and has personnel trained in the Erase Bullying Protocol.
Glossary of Terms:
BULLYING - Exposure repeatedly and over time, to negative actions on the part of one or more other persons, and the student has difficulty defending himself.
HARASSMENT - Any unwelcome or unwanted act or comment directed at another person that is hurtful, degrading, humiliating, or offensive.
INTIMIDATION - An act designed to instill fear in another person as a means of controlling that person.
- The following are examples of bullying, harassment, or intimidation:
- Discrimination such as judging or attacking a person because of their race, ethnic origin, or gender.
- Hazing such as inappropriate and unacceptable initiation practices for clubs or teams.
- Verbal Abuse such as insults, offensive jokes, put downs, making fun of, or mocking a person.
- Exclusion such as gossiping, spreading rumours, isolating a person, refusing to acknowledge a person, or trying to convince others to exclude or reject a person.
- Physical Aggression such as fighting, hitting, pushing, or spitting.
- Retribution such as negative action against a person who has reported an incident to a parent, teacher, or the Administration.
Vancouver College Discrimination Policy
The safety and wellbeing of students at Vancouver College is of paramount consideration. Students deserve to be protected from abuse, neglect, bullying, harm, or threat of harm. Therefore, Vancouver College strives to ensure that students attending the school will experience a learning environment that enables every child to feel safe, accepted, and respected. Vancouver College, through the integration of our Essential Elements, the OLWEUS Program, our Religious Education Program, Campus Ministry Program and other related leadership programs and activities, will continuously develop strategies to make students feel valued, respected, and connected within the school community. This will include the protection of students’ physical safety, social connectedness, inclusiveness as well as protection from all forms of bullying, regardless of their gender, race, culture, religion, sexual orientation or gender identity and expression, while remaining consistent with the school’s faith-values.
Safety of Persons.
Every student at Vancouver College shall:
- Respect and promote the physical safety and well being of others.
- Participate in creating a safe, positive environment where faith and learning go hand in hand.
- Inform parents, teachers, or the Administration as appropriate, of any instances of bullying, harassment, or intimidation.
- Be responsive to appropriate consequences.
Safety of Possessions.
Every student at Vancouver College shall:
- Keep money or valuable personal possessions, including schoolbooks and supplies, secure either on his person or in a secured locker.
- Bring to school only the money and possessions necessary for daily use as a student.
- Respect the personal possessions of others.
- Deliver to the office any unattended possessions found in the school or on the campus.
- Inform parents, teachers, or the Administration, as appropriate, of any suspicious activity that appears to be theft, or that compromises the safety of possessions.
- Not divulge the combination of the lock that has been assigned to him.
- Report any lost or stolen items to the Administration.
Every student at Vancouver College shall:
- Make a commitment to excellence in academics and the necessary efforts to achieve a level appropriate to their ability.
- Be on time, with appropriate equipment and materials, for every class or other school activity.
- Come to class properly prepared for that day’s instruction, including having completed all homework or otherwise reasonably necessary assignments.
- Not seek credit for work done by another person and, in particular, refrain absolutely from plagiarizing assignments or cheating on tests or examinations.
- Engage in extracurricular activities as required by the student’s program or the school in a manner that does credit to both the student and Vancouver College.
- Actively support the efforts of the staff and other students in promoting Vancouver College as a centre of Catholic education in such programs as the Edmundians, retreat programs, liturgical celebrations, and all other faith formation activities.
Deportment and Behaviour.
The school reserves the right to invoke its disciplinary sanctions for conduct (online or in person) occurring off the premises and outside school hours, if the misconduct in any way adversely affects the safety and well-being of those within our community and/or adversely affects or undermines the positive faith and learning environment or standing of the school. For example, any student whose behaviour causes public scandal or through legal process is convicted of any offence would allow for the administration to invoke disciplinary sanctions.
In all such cases, student behavior is definitely the jurisdiction of the school and appropriate measures will be taken in accordance with our policy of progressive discipline.
Every student at Vancouver College shall:
- Conduct himself in an orderly, respectful, and courteous manner at all times, while at school, while traveling to and from school, or attending any school function.
- Use language that is appropriate to a Catholic Christian community.
- Use social media in a manner that is consistent with the values of our faith and learning community.
- Use or access Vancouver College computers, e-mail, or network services in accordance to the policies and rules as described in the “Acceptable Use Policy” as stated in the Student and Parent Handbooks.
- Be truthful and candid in his dealings with other students and with Vancouver College staff members.
- Not bring into a classroom unnecessary articles such as school bags or electronic equipment that is not required in the instructional program.
- Leave the campus during the school day only for reasons approved by the student’s parents or guardians or by a Vancouver College staff member, and only after first reporting the reason for any such absence to the Main Office.
- Remain on campus during the entire school day with the exception of students in Grade 12.
- Not use tobacco or e-cigarettes (‘vapes’).
- Not possess, sell, or use alcohol or illegal drugs.
- Not possess, sell or use any weapon including any facsimile thereof.
- Inform parents, teachers, or the Administration, as appropriate, of any instances involving weapons or the use of alcohol or illegal drugs.
- Adhere to the Vancouver College Dress Code while on campus or while attending school activities which require Dress Code attire. Adherence requires not only correct articles of clothing, but also that this clothing be correctly worn.
- Adhere to the “Personal Electronic Devices” regulations of their school.
- Compensate the school, staff, or other students, to the extent and in a manner reasonably decided by the Vancouver College Administration, for loss or damage caused to person or property by improper conduct or willful neglect in or about the campus or while engaged off-campus in school activities.
- Attend class at the scheduled times.
- Adhere to all Vancouver College traffic and safety regulations, in addition to all traffic laws.
Every parent/guardian at Vancouver College shall:
- E-mail the Main Office before 9:00 AM if their son is going to be late or away from school.
- If a parent/guardian calls the school to report a late or absence, an emailed note must still be sent as per government requirements. Please include your son’s full name, grade, and date of absence in the note.
- The program expects that all information provided by the enrolling parent/legal guardian is accurate. If a family has a custody agreement or court order, a current copy of the legal document must be placed in the child’s file. Staff will only follow the access or pick up instructions of the enrolling parent/legal guardian unless otherwise instructed by a court order.
- When custody has not been legally determined and a conflict between the parents is evident, we will be unable to care for your child unless the following takes place: Both parents are required to sign a written agreement authorizing pick up and access information about your child
- The school’s preferred method of communication is by e-mail. It is the parents’ responsibility to provide the school with an active family e-mail address and to inform the Main Office in person or by e-mail at email@example.com of any changes to this address. Should families require mailings to be sent to more than one parent, e-mail addresses should be provided accordingly.
- Our faculty are here to support our boys’ teaching and learning. We want them to focus on being present in well-planned learning sessions and in giving timely assessment feedback to their students. Teachers are also highly involved in extracurriculars as coaches and mentors, as part of our focus on developing the whole child. At the same time, we know that it is important that communication remains open between parents as primary educators and their sons’ teacher. Therefore, we think it wise to formalize expectations on both sides of this communication bridge. Parents are encouraged to contact teachers with inquiries and concerns via email, but should realize that it may take up to 48 hours for the teacher to respond in normal situations. As well, we ask parents to refrain from reaching out on weekends and between the hours of 6 pm and 6 am on weekdays. As ever, if parents do feel that a concern has not been addressed or is urgent in nature, they may contact an administrator. Teachers’ email addresses are listed on the school website under About - Faculty & Staff Directory.
- Participate in creating a safe and positive learning environment where faith and learning go hand in hand.
- Work and cooperate with the school to resolve concerns with respect to the behaviour of students.
- Communicate with the Administration if they suspect that their son is being, or may be, bullied, harassed, or intimidated.
- Ensure that students come to school with only the required possessions and money.
- Report any lost, stolen, or missing items to Assistant Principals.
- Work and cooperate in partnership with the school to resolve concerns involving their son.
- Model, teach, and reinforce appropriate student behaviour.
- Conduct themselves in an orderly, respectful, and courteous manner at all times.
- Encourage their son to commit to excellence in all his endeavours.
Every staff member at Vancouver College shall:
- Participate in creating a safe and positive environment where faith and learning go hand in hand.
- Model, teach, and reinforce appropriate behaviour.
- Ensure that information on bullying, harassment, or intimidation is included in the curriculum or in special presentations at Vancouver College.
- Be alert to behaviour that may be bullying, harassment, or intimidation.
- Treat information received from students or parents regarding bullying, harassment, or intimidation as confidential, taking such steps as the circumstances warrant to protect the source.
- Establish and make known a procedure that will ensure the return of lost possessions.
- Ensure that secure areas of the school are kept secured to deter theft.
- Be alert to students who may be in possession of, or under the influence of, illegal drugs or alcohol or who may be in possession of weapons.
- Establish procedures to ensure safety of students if a person brings weapons to the school.
- Treat information received from students or parents regarding theft, alcohol, drugs, or weapons as confidential.
- Conduct themselves in an orderly, respectful, and courteous manner at all times in deportment and attire.
Vancouver College recognizes that for a variety of reasons, including fear of retribution, students and parents are sometimes reluctant to report incidences of bullying, intimidation, harassment, theft, possession of drugs or weapons to the Administration. However, without such information, the Administration is often unable to make an appropriate response.
Incidents can be reported to the Administrators in person but also over the phone, by e-mail, or in any other way that is non-threatening. Note that, in accordance with the Code of Conduct for Staff, every Vancouver College staff member has a responsibility to “treat information received from students or parents as confidential, taking such steps as the circumstances warrant to protect the source.”
If the difficulty concerns ACADEMICS, the teacher involved must be contacted first in an attempt to solve the concern. If this does not resolve the matter, the Department Head should be notified. The Department Head will only discuss the matter after the teacher concerned has been contacted. If this has been done and the problem is still unresolved, the appropriate Assistant Principal should be approached. If still unresolved, the Principal should be approached.
If the difficulty concerns ATHLETICS, the teacher/coach involved must be contacted first in an attempt to solve the concern. If this does not resolve the matter, the Athletic Director should be notified. The Athletic Director will only discuss the matter after the teacher concerned has been contacted. If this has been done and the problem is still unresolved, the appropriate Assistant Principal should be approached. If still unresolved, the Principal should be approached.
If the difficulty concerns an action or a decision taken by a TEACHER or concerns the teacher’s behaviour, the teacher concerned should be contacted first in an attempt to solve the concern. If this has been done and the concern or complaint is still unresolved, the appropriate Assistant Principal should be approached. If still unresolved, the Principal should be approached.
If the difficulty concerns NON-TEACHING PERSONNEL, the member of staff involved must be approached first in an attempt to solve the concern. If this has been done and the problem is still unresolved, the appropriate Assistant Principal or Director of Finance and Facilities Management (if the person is an office support staff member) should be approached. If still unresolved, the Principal should be approached.
If the difficulty concerns PAYMENT OF SCHOOL FEES, the Director of Finance and Facilities Management, should be approached. If still unresolved, the Principal should be approached.
- Incidents that threaten the physical or emotional safety of the person are a breach of the Code of Conduct for Students.
- Incidents of theft are a breach of the Code of Conduct for Students.
- Incidents involving illegal drugs, alcohol, or weapons are a breach of the Code of Conduct for Students.
- Failure to meet our expectations on academic performance, deportment, and behaviour are a breach of the Code of Conduct for Students.
- Disciplinary action is preventative and restorative rather than merely punitive. Consequences are intended to provide an opportunity to learn and reinforce appropriate behaviour.
- When making decisions regarding disciplinary action, the Administration may give primary consideration to the education, health, or safety of the collective student body.
- Possible consequences of involvement in acts of bullying, harassment, intimidation, theft, use of alcohol, illegal drugs or possession of weapons include mediation, conflict resolution, counseling, suspension, probation, or expulsion as well as other consequences as deemed appropriate by the Administration.
- In instances where an unlawful activity is reported, the police or child welfare authorities will be notified.
Student Breaches of the Code of Conduct
The Principal, or designate, is required to investigate fully every serious infraction related to our Code of Conduct. The Principal, or designate, is required to develop and maintain documentation that accurately records the incident and investigation.
In developing accurate documentation, the Principal, or designate, must follow the following practices:
- All participants, including any witnesses should be interviewed. To the extent possible, it is preferable to first interview the complainant and then the alleged perpetrators. Signed witness statements should be taken.
- Parents of both the complainant and the alleged perpetrators should be notified after there has been a preliminary determination of the facts of the event(s).
- Careful notes should be taken of all interviews and statements.
- To the extent that it appears that an individual is not telling the truth, it is important to ensure that he or she be given the opportunity to provide a full explanation for the difference in the stories being told.
- After gathering all information regarding the incident, the Principal, in consultation with the Administrative team, shall render a decision regarding the consequences.
- Vancouver College practices Progressive Discipline such that in general, the consequences will become more serious for repeated breaches of the Code of Conduct. However in breaches of the Code of Conduct, depending on the severity as determined by the Principal and Administrative Team, the school may choose to move immediately to expulsion.
- If and when conflict occurs in relation to the school, the procedures outlined below should be followed. These procedures apply to anyone wishing to make a complaint.
Elements of the Student Record
a) The Permanent Student Record (PSR):
- Form 1704 completed according to the current Permanent Student Record Instructions requirements
- Copies of a minimum of the two most recent years of Student Progress Reports or an official transcript of grades
- Legal name of child-verified original with a photocopy of birth certificate (or similar legitimate document) on file
- Official names(s) or parent(s) or guardian(s) with home and work contact information
- A completed Parent Legal Residence form
- Copies of documents listed as inclusions.
- Required Inclusions as applicable
- Health services information as indicated by the medical alert checkbox
- Court orders as indicated by the legal alert checkbox
- Other legal documents (e.g. name change, immigration)
- Support services information (e.g. psychometric testing, speech and hearing tests)
- IEP or CMP (Case Management Plan)
- Notification of student being homeschooled
Vancouver College will also collect the following information on an annual basis as a part of the re-registration process:
- Care card number
- Emergency contact numbers
- Doctor’s name and contact information
- Allergies, medication and/or other health concerns
b) Vancouver College will update the permanent student record (PSR) as the school is
informed of any changes to the information and as the student progresses through the school. The individual primarily responsible for maintaining the student files is the Office Coordinator with support from the Registrar.
c) Vancouver College will retain the PSR until requested by another school or for 55 years after a student has withdrawn or graduated. PSR will be stored securely and safe from calamity. Access to such files will be limited to authorized personnel.
d) If a student withdraws from Vancouver College and enrolls in another K-12 educational institution, Vancouver College will, upon request, transfer the PSR to the new school.
Access to and Disclosure of Student Records
Vancouver College will ensure that student records are kept confidential in order to maintain the privacy for students and their families. In accordance with PIPA students/parents/guardians are permitted to:
- Examine all student records kept by the school pertaining to that student, while accompanied by the Principal or a person designated by the Principal to interpret the records-note: care must be taken to ensure that disclosures do not reveal private information about other students or individuals.
- Receive a copy of any student record.
- With written parental consent, Vancouver College will provide access to other professionals who may be supporting the student in their growth or to the school’s insurer in the event of a claim or potential claim, or other advisors or experts.