Admissions FAQs

Correspondence from Vancouver College is sent electronically.  It is the parents/guardian’s responsibility to provide the   Registrar   with a valid and current email address for communication purposes.

What is the Application Process?

The Application Process for the 2020-2021 School year is now open 

  • We invite all those who are interested in attending Vancouver College to attend our Annual Open House on Tuesday, November 26, 2019. 
  • Gather your supporting documents, complete your Online Application, and pay the  $175 non-refundable application fee. 
  • All supporting documents  must be uploaded before submitting your son's  application. 
  • Applications for the 2020-2021  school year MUST be submitted by Tuesday, January 14, 2020.  Applications submitted after the deadline  will be placed on our wait list. 
  • On Saturday, January 25, 2020 students  applying for Grades 4, 7, or 8    write the Vancouver College    Entrance/Placement exam. 
  • All Kindergarten applicants will be contacted for a personal interview with the Assistant Principal.
  • Qualified Senior School and Middle School applicants may also be interviewed.
  • All applicants will be notified regarding the status of their application by the first week of March 2020..

Is there an application fee?

A non-refundable application fee of $175 is required when completing the Online Application. 

What supporting documents do I need to upload?

1. For Canadian or Permanent Resident Applicants 

  • Copy of proof of Canadian citizenship (Birth Certificate or Citizenship Card) OR 

  • Copy of proof of Permanent Residence (Permanent Resident Card or Record of Landing) with 
a copy of your son’s certificate 


2. Proof of Citizenship of both mother AND father, regardless of nationality. The following are acceptable documentation:

  • copy of Birth Certificate,
  • Citizenship Card,
  • Permanent Resident Card,

  • Record of Landing,
  • or Passport showing name, date of birth, and passport number. 


3. Copy of Proof of Residency Address ie. recent copy of a utility bill, mortgage document, rental agreement, or tax assessment

4.  For Catholics:

5. For Non-Catholics,

6. A copy of your son’s report card/assessment for the current school year. If unavailable at the time of application submission, please send in as soon as possible. 


7. A copy of your son’s final report card from the previous school year

8.  Recent photo of your son (school photo preferred) 


9.   Other supporting documents (if applicable)

  • Medical information,
  • Individual Education Plan,
  • Case Management Plan, etc.

  • Reference letters (maximum 3) from alumni of VC, parents of present VC students, 
or extracurricular instructors/coaches 


Please note that failure to submit any of the required documentation may delay or invalidate your son's application.

What are the admission considerations?

While consideration will be given to all applicants, Administration reserves the right to exercise its admissions decision in the best interest of Vancouver College as a Catholic school in the tradition of Blessed Edmund Rice.

Priority consideration will be given to applicants who have a sibling attending Vancouver College, sons or grandsons of alumni, sons of current staff members, and Catholic applicants. All admission decisions will be made by the Principal, along with the Assistant Principals of each school (i.e. Elementary, Middle, and Senior Schools). In all of the above cases, extenuating circumstances may be considered and may affect application priorities.

At what grade levels are students accepted?

Intake years at Vancouver College are  Kindergarten, and Grades 4, 7, and 8. Typically, the number of spaces per grade level is as follows:

Kindergarten - 26 seats
Grade 4 - 2 seats
Grade 7 - 30 seats
Grade 8 - 100 seats

Applicants may also be admitted at other grade levels as openings occur.

What are the tuition fees?

Tuition for the 2019-2020 school year is $7,825 for Kindergarten to Grade 12 and $21,115 for International Students.

Tuition fees for the 2020-2021 school year will be determined by the Board of Directors at their January 2020 meeting.

Is tuition the same if I have more than one son at VC?

Families requesting a discount for multiple sons attending Vancouver College    MUST complete a "Request for Family Discount" form and submit  it with registration or re-registration package ANNUALLY. Please complete the form in its entirety.

Family discounts are not always given and a meeting with the Director of Finance may be required.

Please note that any amount taken as a family discount will be reflected as a decrease in the charitable portion of your tuition for which you receive a tax receipt.

For the 2019-2020 school year the discount is $1,600 for the 2nd son, $3,600 for the 3rd son, and $5,650 for the 4th son, with no tuition payable for the 5th son.

Changes to the Family Discount for the 2020-2021 school year will be determined by the Board of Directors at their January 2020 meeting.

Does Vancouver College offer any tuition financial assistance?

Vancouver College is committed to providing accessible Catholic-based education to all families as envisioned by our founder, Blessed Edmund Rice. Through the Blessed Edmund Rice Bursary Program, the school is able to fulfill this commitment.
 
Applications may be submitted after the student has been accepted and a meeting with the  Director of Finance is required.  Completed application forms are proceed by the Bursary Committee in confidence.
 
Contact Mrs. Kelly Lattimer, Director of Finance, at 604-261-4285 loc. 225 for further details.

When is the application deadline?

Online applications  are accepted at any time throughout the year, however applications for the 2020-2021  school year MUST be received by Tuesday, January 14, 2020.

Applications submitted after the deadline  will be placed on our wait list. 

 

What is the Open House and when is it?

The Open House is an excellent opportunity for parents and students to learn more about our Faith and Learning Community. Speakers include the Vancouver College Board of Directors, Administrative Team, and a member of the student body. It is also an opportunity to tour the campus and speak with Administrators, teachers and students.

The Open House for students interested in applying for the 2020-20201 school year will take place on Tuesday, November 26, 2019. 

What do I need to know about applying for Kindergarten?

Vancouver College offers two Kindergarten classes of 13 students each. To be eligible for Kindergarten, boys must have turned five by December 31st of the year they begin Kindergarten.

Form D.2 must be completed by a teacher from the applicant's pre-school (if applicable) and submitted directly to the Registrar in the main office.

All Kindergarten applications are evaluated and  family interviews will be conducted  with the Assistant Principal.

Elementary Assistant Principal: Ms. Barbara Seppelt
Email: bseppelt@mail.vc.bc.ca

What do I need to know about applying for Elementary School (Grades 1- 6)?

Vancouver College accepts applications  for all grade levels; however, in Elementary School   two (2) spaces are offered in Grade 4 annually.

Applicants for other grades are placed on a waiting list and, should an opening occur, successful applicants will be notified.

All Grade 4 applicants are required to write an entrance/placement exam on Saturday, January 25, 2020.

Elementary Assistant Principal: Ms. Barbara Seppelt
Email: bseppelt@mail.vc.bc.ca

What do I need to know about applying for Middle School (Grades 7, 8 and 9)?

There are typically 30 spaces offered in Grade 7 and 100 spaces in Grade 8.

All students applying for Grades 7 or 8 are required to write an entrance/placement exam on Saturday, January 25, 2019.

In the event an opening becomes available in Grade 9    qualified applicants will be interviewed by the Middle School Assistant Principal and/or School Principal.

Middle School Assistant Principal: Mr. John-Paul Cavalluzzo
Email: jcavalluzzo@mail.vc.bc.ca

What do I need to know about applying for Senior School (Grades 10, 11 and 12)?

Vancouver College accepts applications for all grade levels.

In the event an opening becomes available in Grades 10, 11, or 12, qualified applicants will be interviewed by the Senior School Assistant Principal and/or School Principal.

Senior School Assistant Principal: Mr. Daryl Weaver
Email: dweaver@mail.vc.bc.ca

What does an International Student need to know about applying to Vancouver College?

While Vancouver College accepts international students, space for such students is limited given that the school serves the local Catholic community. We do not offer an international student program or related services.

International Students apply as all other applicants; however, they are required to submit specific supporting documents as listed below

All submitted documents must be in English or officially translated into English.

1. For International Student Applicants: 

  • Copies of passport pages clearly showing the passport number, dates of issue and expiry, 
name and date of birth; AND 

  • Copy of your son’s birth certificate; AND 

  • If presently in Canada, a copy of the stamp made by Canadian authorities of your son’s 
most recent entry into Canada PLUS a copy of current immigration document (if applicable). 


2. Proof of Citizenship of mother AND father, regardless of nationality. The following are acceptable documentation:

  • copy of Birth Certificate,
  • Citizenship Card,
  • Permanent Resident Card,
  • Record of Landing,
  • or Passport showing name, date of birth, and passport number. 


3. A signed copy of “Legal Residency of Parent” form (Either Form A or Form B)

4. For Catholics

5. For Non-Catholics 


6. A copy of your son’s report card for the current school year (official translation in English if necessary) 


7. A copy of your son’s last report card from the previous school year (official translation in English if necessary) 


8.   SSAT Results (6 month validity) OR Proof of English proficiency from International School applicants
 (e.g. sample of work submitted during that academic year signed by the applicant’s Principal or Head of School) 


9. Recent photo of your son (school photo preferred) 


10.  Reference Letters from non-family members (e.g. Administrators, teachers, coaches, etc.) 


11. Other supporting documents (if applicable) e.g:

  • Medical information,
  • Individual Education Plan,
  • Case Management Plan, etc.

  • Reference letters (maximum 3) from alumni of VC, parents of present VC students, 
extracurricular instructors/coaches 

As education is a partnership between the school and families, we strongly recommend that at least one parent reside with the international student in Greater Vancouver.

Vancouver College does not offer assistance with homestay accommodation, medical insurance, immigration services, etc.

International Students applying to Middle and Senior School (Grade 7 – 12) must submit SSAT results taken within six months of their application. The requirement may be waived if the applicant is currently attending an International School and has sufficient proof of English proficiency that satisfies the Administration's requirements. Proof of proficiency includes a sample of work submitted during that academic year that is signed by the applicant's Principal or Head of School. The SSAT and/or Proof of English Proficiency will take the place of the Vancouver College Entrance/Placement Exam and therefore International students are not required to write this VC exam.

Qualified short listed applicants will be interviewed whether in person or online by the Principal and/or Assistant Principal at a pre-arranged, mutually convenient time.

Which Applicants Need To Write An Entrance/Placement Exam?

ONLY those students applying for Grades 4, 7,  or 8 are required to write an entrance/placement exam  on   Saturday, January 25, 2020. 

Applicants      whose  package    has been received will be registered and permitted    to write the Entrance/Placement exam. 

If my son wrote the Entrance/Placement Exam last year, does he have to write it again this year?

For returning applicants, as your son is now applying for a new grade level, he is required to write the entrance/placement exam again. Your son's application will be enhanced with current information.

What if my son has an IEP?

Please upload your son's IEP during the Online Application Process. 

If your son currently receives accommodations for writing exams,  please communicate your request to Cliona Ryan-Glennon, Director - The Learning Centre by email or phone:   cryan-gl@mail.vc.bc.ca    / 604.261.4285 x250 to make arrangement for VC's Placement/Entrance Exam. 

Once your son has been accepted and registered, a member of our Learning Centre will be in touch to arrange subsequent   meetings between April and June, in order to best support him at Vancouver College.

When are we notified about our son’s application status?

After the Administration team has reviewed all applications and entrance/placement exam results, parents of all applicants will be notified regarding the status of their son's application by the first week of March.

Upon acceptance, parents will be sent information for our Online Registration Portal. All requested forms and supporting documents must be submitted together with a non-refundable tuition deposit of $1,000 ($3,000 for International Students). Please note the registration will not be completed unless all of the registration requirements are submitted to the school's Registrar by the deadline stated in the letter of acceptance.

Tuition Statements will be sent in August with details regarding payment options.
 

My son did not get accepted for this school year, what are our next steps?

If your son is not accepted for the upcoming school year   he will automatically be placed on a waiting list.
 
In October, all applicants who are still on the waiting list will be sent an email with a "Request to Keep Application on File." Applicants on the waiting list will continue to be considered for the following school year provided we receive a response to that request. 
 
For this reason, it is the parents/guardian's responsibility to provide a valid and current email address for communication purposes in the application.

Parents must notify the Registrar of any changes in contact information.

Is there any after school care?

Vancouver College is pleased to offer our Finnegan After School Care Program with facilities on campus. We have limited space for after school sessions from 2:45 - 5:30 pm.
 
We will consider applications for this program once students have been accepted and completed the registration process. Siblings and returning students will have priority. This program is only in operation during school days (i.e. no child care service will be available on Pro-D days, statutory holidays, and summer vacation). For more information, please contact the Elementary School Assistant Principal, Ms. Barbara Seppelt.